Are you feeling anxious about your licensing inspection? I have outlined a few ways to organize the required policies, procedures, and postings, as well as, your children and staff files. Having your files organized will assist you in being prepared for your next inspection. This will help to reduce any form of anxiety that you might have. You can utilize a three-ring binder to store and organize all of the required polices and procedures outlined. I have also provided a link to my previous blog post were you can find additional licensing information. As I always say no one goes into Early Childhood Education because they like to complete paperwork. They enter the field because they have a love for children!! My goal is to help you to simplify the paperwork so that you can concentrate on your true passion and not have to worry so much about where your paper work is located. With the binder you will have everything you need for licensing in one place.
The Required Posting
- Current license and extension letter if expired R.8110(3)(a)
- Rulebook and copy of variances if granted R.8110(3)(b)
- Notice stating that the center requires a criminal history check (ICHAT) on the employees and whether the center requires a criminal history (ICHAT) on the volunteers R.8110(3)(c)
- Emergency telephone numbers R.8164(3).
- Current recall list R.8173 (2)
- Typical daily schedule R. 8179(6)
- Snack menu R.8330 (10)
- Hand washing guidelines R.8134 (4)
Emergency procedures R. 8161(1)(a-d)
Written Policies and Procedures
- Staff screening policy R.8125 (3)(a)
- Volunteer screening policy R.8125(3)(b)
- On-going professional development R.8131(5)
- Discipline policy R. 8140(4) (a-c)
- Exclusion Policy R.8155(1)(5)
- Pest management policy is required if applied R. 8380 (9)(a-d).
The Required Inspections
- Environmental Health R. 8305(2)(a)(b)(c)(d)(e)
- Fire Inspections R.8510(4)
- Furnace R.8510(6)
- Hot Water Tank R. 8510(7)
One Time Inspections
- Playground inspection R.8170(11)
- Lead inspection R.8380(8)
Staff Files
- ICHAT R.8125(4)
- DHHS R.8125 (7)
- Abuse and neglect statement R.8125 (12)
- Blood-borne pathogen R.8131(3)
- Negative TB R.8128
- New employee orientation R.8131(1)
- The required 16 clock hours for two years R.8131(4)
Children’s Files
- Child information cards R.8143(1)
- Good health statement for school age children R.8143(8)
- Physical R.8143 (6)(a)(b)(c)
- Immunization R. 8143 (3)(a) &(4)
- Written food statement for children that bring their own food to the center R.8330(2).
Information Provided to the Parents
- Parent handbook R.8146(1) (a-j)
- Infant and toddler R. 8146(3)
- Outdoor play area for school age children R.8170(19)
- Daily attendance R.8143(10)
- Fire and tornado drills R.8161(5) & (6)
- Licensing notebook R. 8110(4)
Inform the Department
- Within 5 days of the program director leaving R.8110(8)
- Verbally inform the department within 24 hours R.8158(1)
- Written notice within 72 hours of the verbal notice when R.8158(3)